Position Summary

Our client is a Florida-based law firm seeking a bilingual (English–Spanish) Legal Administrative Assistant to provide critical support to our attorneys. This role is fully remote, requires availability during U.S. business hours (Monday – Friday, 8:00 AM – 5:00 PM EST), and is ideal for someone who thrives in a fast-paced, detail-oriented environment while maintaining the highest standards of professionalism and confidentiality.

Key Responsibilities

- Provide day-to-day administrative support to attorneys to ensure smooth legal operations.

- Assist with trial preparations by organizing case briefs, summarizing depositions, interrogatories, and testimony.

- Conduct legal research and gather relevant information to support casework.

- Draft, file, and maintain legal documents with accuracy and timeliness.

- Manage phone calls, attorney schedules, and deadlines to keep clients informed and cases on track.

- Ensure all administrative processes comply with confidentiality and legal standards.

- Use HubStaff to track hours and maintain accountability for remote work.

Required Qualifications

- High school diploma or equivalent.

- Bilingual fluency in Spanish and English (written and verbal).

- Prior experience as an Administrative Assistant (preferably within a U.S. law firm or U.S.-based company).

- Solid computer skills and ability to learn new legal/case management tools quickly.

- Highly organized, able to multitask, and efficient in a fast-paced environment.

- Reliable equipment: laptop/desktop (8GB RAM, Core i5 or above) and stable internet (minimum 10 Mbps).

Nice to Have (Not Mandatory)

- Experience specifically in litigation or trial preparation.

- Familiarity with U.S. legal systems, court filings, or case management software.

- Additional certifications in administration, legal studies, or paralegal training.

What We Offer

- Rate of USD $6 – $8 per hour, depending on experience and skills.

- Full-time role: 40 hours per week, Monday to Friday.

- Work from home - no commute!

- Healthcare insurance coverage.

- 6 paid time-off days + 3 sick days per year.

- Birthday bonus, referral bonus, and annual performance bonus.

- Retirement plan and additional benefits.

- Supportive team environment with direct reporting to the firm’s attorney.