Our client is a rapidly growing women's swimwear brand known for it's stylish, sustainable, and size-inclusive designs. They operate a B2B business selling to department stores and boutiques via Shopify B2B and a D2C business through Shopify Plus. Their dropship marketplaces (Amazon, TikTok, Mirakyl, Facebook & Instagram) are integrated as sales channels within Shopify.

Job Summary

We are looking for a highly skilled and detail-oriented Senior Accountant to join an expanding team. Current accounting team includes one US-based accountant and two Philippines-based bookkeepers. Presently, they close financials 90 days after month-end, and they need a senior accountant to improve efficiency and achieve a 20-day month-end close timeline.

Responsibilities

General Ledger Management

• Close month-end in QuickBooks within 20 days after month-end once credit card statements are available.
• Oversee bookkeepers in reconciling Shopify payouts, marketplace transactions (Amazon, TikTok, Mirakyl, Facebook & Instagram, manual payout statements), PayPal, Shop Pay, and returns.
• Ensure Webgility transactions sync correctly from Shopify to QuickBooks, resolving any failed transactions.
• Oversee Accounts Payable specialist in reconciling credit card statements and managing Bill.com receivables.
• Oversee Accounts Receivable, ensuring B2B client payments are collected promptly.
• Develop an efficient process for employees to submit receipts via Bill.com, reducing delays caused by missing documentation.
• Reconcile bank statements.
• Prepare and post journal entries (cash receipts, expenses, depreciation, fixed assets).
• Reconcile balance sheet accounts and resolve discrepancies.
• Prepare monthly and quarterly financial statements.

Cash Flow & Budget Management

• Prepare and analyze cash flow statements.
• Set up budgets provided by the CEO for each GL account.
• Provide monthly budget reports with over/under budget analysis to the CEO.

Sales Tax Compliance

• Register, prepare, and file sales tax returns for multiple states using Avalara.
• Stay updated on sales tax laws and regulations.

Additional Responsibilities

• Assist with annual audits and tax preparation.
• Maintain QuickBooks for three companies (one S-Corp and two LLCs).
• Send commission reports to W9 sales representatives.
• Identify process improvements and automation opportunities.

Qualifications

• Bachelor’s degree in Accounting or related field.
• 5+ years of accounting experience, preferably in e-commerce or retail.
• Strong understanding of GAAP (Generally Accepted Accounting Principles).
• Experience with general ledger systems and accounting software.
• Strong attention to detail and accuracy.

Technical Skills

• QuickBooks Desktop
• Webgility (Shopify to QuickBooks sync)
• Shopify Plus & Shopify B2B
• Avalara (Sales tax compliance)
• Bill.com
• Slack (Team communication)